softgarden provides several predefined roles that cover varying levels of access to jobs, applications, and system settings. The following overview lists all available standard roles and their typical use cases.
Standard roles and recommended areas of application
1. Super Administrator
Area of application: Overall responsibility for the system and configuration.
Scope of permissions:
Full access to all subscribed softgarden products
Reset, delete, and copy roles
Edit and view access permissions for the application process
Management of all system settings
2. Just-Hire Administrator
Area of application: Responsible for applicant management, including system configuration and billing.
Scope of permissions:
Full access to all jobs
Access to system settings and billing
Reset, delete, and copy roles
Management of user permissions and roles
3. Just-Hire Recruiter
Area of application: Operational application and job management.
Scope of permissions:
Creation and management of jobs and applications
Access to applicant profiles and communication
No access to system settings or billing
4. Just-Hire Recruiter (Department)
Area of application: Departments and hiring managers without administrative privileges.
Scope of permissions:
Viewing and editing applications
Participation in the selection process
No ability to post jobs or purchase items from the shop
5. Just-Hire Reviewer
Area of application: Individuals involved only in later stages of the selection process (e.g., subject-matter decision-makers).
Scope of permissions:
Viewing applications from the "Pre-selection" stage onwards
Ability to evaluate and comment starting from this process step
6. Just-Hire Works Council
Area of application: Works council members.
Scope of permissions:
Access to applications starting from the "New" stage
Evaluations and comments are hidden
Access granted solely for the purpose of exercising co-determination rights
Custom Roles
In addition to standard roles, users with the Administrator role can create their own custom roles. These allow you to tailor permissions precisely to your company's internal processes and requirements.
Typical use cases for custom roles include e.g.:
Roles for specific departments
Roles with restricted read access
Roles for interns or working students in recruiting
Roles for managers with limited access
Custom roles can be configured entirely as needed—ranging from job access and application permissions to system-level rights.
Where can I view a role's permissions?
You can check a role's detailed permissions at any time in the role management section. There, you can see exactly which rights are assigned to a role and adjust them if necessary.
Here is how to find the permissions:
Navigate to Settings → User Management → Roles
Click "Open Role Management"
Select the desired role
Use the three-dot menu to edit, copy, or delete roles
Additional notes
Edit: Use the pencil icon to adjust a role's permissions.
Copy: Roles can be duplicated to quickly apply similar permissions to other user groups.
Delete: Roles that are no longer needed can be removed.
Transparency: Changes take effect immediately for all users assigned to that role.