In softgarden, there are two main ways to manage user rights:
Standard Roles = Predefined Rights Packages
Standard roles are preconfigured bundles of permissions that unlock typical functions in the system.
Example: The "Recruiter" role allows editing applications, but not deleting or publishing job ads.
Note on Package Structure:
In the Start Package, only the roles Admin and Recruiter are available.
In the Pro Package, additional Reviewer roles can be used.
The Role Configurator to create and customize individual roles is available starting from the Elite Package.
Individual Roles = Targeted Exceptions
In addition to the standard role, individual rights can be manually added or revoked, usually in exceptional cases.
Example: A user with the "Reviewer" role should exceptionally also be allowed to move applications to the rejection folder.
These adjustments are made via the role configurator and should be used thoughtfully.
Tip: When creating individual roles, always provide a meaningful description to make future role assignments comprehensible.
Why Roles Are Still the Better Choice
Advantage | Description |
Uniform Management | Roles can be quickly assigned to multiple users – without manual individual rights. |
Clarity | Roles clearly show who can do what – without having to check every checkbox. |
Scalability | Changes to roles immediately affect all assigned users. |
Audit Security | Role-based rights allocation is audit-proof and data protection compliant. |
Error Avoidance | Individual rights pose the risk of over- or under-permissions. |
Conclusion
Manual rights adjustments are possible – but not recommended if you want a clear, secure, and maintainable structure in the system.
Assigning appropriate roles is usually the better solution because they are:
combinable
administratively more efficient
more transparent for all parties involved
and the cleaner option in softgarden
Additional Notes:
For Non-Admins: Changes to user rights or the assignment of other roles cannot be made by technical support or customer service. Our team is happy to assist you with advice – but direct implementation based on instructions is not possible. Please contact your internal administrators as needed.
For Admins: Use the Role Configurator (from Elite) to effectively manage and customize roles as needed. For more information, see the help article on the Role Configurator.