With Smart Calendar you can connect your calendar to Softgarden, check the availability of colleagues and create calendar invitations directly from the system.

You can find more information about Smart Calendar in the softgarden Marketplace.

An initial setup is required for the setup. You can find details here: Smart Calendar - Connect calendar

Once you have completed the setup, a new tab appears in the interview scheduling dialog.

If this tab does not appear, please check whether your calendar is connected. Also, ensure that Smart Calendar has been enabled for your system.

With Smart Calendar you can send your candidates an appointment invitation via the system. You can find details about the setup and procedure here: Smart Calendar - Make an appointment

With Smart Calendar you can make multiple appointment suggestions to your candidates. This makes coordination easier and saves you the annoying back and forth in communication.

To do this, simply select several appointments in the weekly view. You can select as many suggested dates as you like – up to a maximum of 4 weeks into the future.

After clicking on the “Message →” entry, you can use a stored email template that contains a link. Applicants can use this link to independently select one of the dates offered.

Please note that the suggested dates are not automatically blocked in the calendars involved after the applicant has been selected and contacted. Only when the applicant books an appointment is the appointment entered.

The link is generated via the macro [smart-calendar-scheduling-link] and can easily be included in your customized email templates.

Important: The macro must be selected from the macro list and must not be copied as text into the email template.

After the invitation has been sent, the status display changes and shows you the available appointment suggestions.

The number of available appointments is continually updated and automatically adjusts as your availability changes.

The applicant receives a link in the invitation email through which they can independently select an appointment.

After confirming an appointment, the applicant receives another email with the appointment details and a calendar invitation. You can view and customize this confirmation in the email self-service in the “Individualization” → “Automated emails” settings area under “Smart Calendar: Interview confirmation”.

The status in the system updates accordingly, as in the case of a single appointment: Smart Calendar - Connect Calendar

If your availability has changed and there are no longer any released appointments available, the candidate's view will be updated automatically.

This status is also transparently visible to you in the system.

In this case, you can simply release further appointment suggestions. The link for the candidate does not change and remains accessible.

We use our partner Cronofy for calendar integration within Softgarden. Only Cronofy servers located in Germany are used.

You can find further information about Cronofy here: