With Smart Calendar you can plan video interviews directly from the softgarden system. To get started, simply connect your preferred video provider and add it when scheduling your interview.
The prerequisite for planning video interviews is that your calendar is connected to the Softgarden applicant management system.
You can find the relevant documentation here: Smart Calendar - Connect Calendar
The following video services are currently supported:
Microsoft Teams
Zoom
GoToMeeting
Google Meet (*only available if you have also connected your Google Calendar account)
Connecting a video provider
To get started, navigate to “Your Account” → “Calendar” and then “Calendar Accounts.” Click “Add Provider” to connect additional video chat services to the system.
Now click on the desired video provider and log in with your account.
No sign-in is required for Google Meet – authentication takes place automatically when connecting a Google Calendar account.
Once you have successfully signed up, your video service will be added to the list of available providers, and you can start inviting candidates to video interviews.
For maximum flexibility, multiple providers can be added simultaneously.
Scheduling Video Interviews
When scheduling an interview using Smart Calendar, you can now select your preferred video interview provider.
The video details are generated in your calendar when the appointment is created, and the other participants are notified.
Video details are generated when the appointment is created in your calendar, and the other participants are notified.
"Single Appointment" Use Case:
New email templates are available to you featuring the [smart-calendar-video-link] macro, which allows the dial-in link to be sent to the candidate. You can create new templates using this macro in the email self-service area.
Please note that the individual dial-in link is generated by the macro only after the template is sent; therefore, it does not appear in the email creation menu beforehand.
Find out more here: Smart Calendar – Scheduling an Appointment
"Multiple Slots" Use Case:
Once an interview slot is selected, the confirmation email includes the invitation details via the [smart-calendar-video-link] macro. These templates can be customized in the email self-service area.
Find out more here: Smart Calendar – Proposing Multiple Appointments


