Required Permission
To copy or move applications, you need the "Copy applications" role permission. This permission can only be granted by users with the "Administrator" role.
Important: The "Just-Hire Administrator" role is not strictly required. The only decisive factor is that the role includes the "Copy applications" permission.
How to Enable the Permission:
1️⃣ Go to Settings → User Management → Roles.
2️⃣ Click on "Open Role Management" to start role management.
3️⃣ Select the "Manage Roles" option and find the appropriate role.
4️⃣ Click on the three dots next to the relevant role and select "Edit."
5️⃣ Go to the "Manage Applications" tab and check the "Copy Applications" box.
6️⃣ Finally, click "Save" to apply the changes.
Step-by-Step Guide
1️⃣ Click on the three dots at the top right.
2️⃣ Now click on the entry "Copy Application."
3️⃣ In the mask that is now displayed, first click on the "Basic Information" field to select the desired job title to which the application should be copied.
Notes:
You can use the search function here to quickly find the desired job.
If you can't find the job you're looking for, it's because the application is already in this job and has thus already been copied.
4️⃣ At the top, you will see an overview of the selected job for review. You can now choose which information from the application should be transferred to the new job. Alternatively, you can activate the "All Information" toggle to copy all contents.
5️⃣ Now choose which action should be taken after copying the application.
The Options:
Retain Applicant on Original Job: The application is copied to the new job but remains on the original job as well. This creates a duplication of the application.
Transfer Applicant to Selected Job: The application is moved from the original job to the new job. It will then only be found in the new job.
Reject Applicant on Original Job: The application is copied to the new job while the original application is rejected.
6️⃣ Final Step: You have the option to inform the applicant about your action via email or to skip this step.
Option A: Inform Applicant via Email
Activate the switch button "Send email to (applicant's name)."
Click "Message →" at the bottom right to compose an email manually or use an existing email template.
Option B: Do Not Send Email Notification
Deactivate the switch button "Send email to (applicant's name)."
Click the blue "Copy Application" button at the bottom right to complete the process.
Important Information
Applications from the Agency Tool
Applications submitted via the Agency Tool cannot be copied or moved. This limitation is due to technical constraints and applies regardless of role permissions.
Target job not displayed
If the target job cannot be selected, it is because the application already exists there. Check the job directly or use the search function at the top right (if you are an administrator).
Deleting the application in the target job
If you delete the application in the target job, you can subsequently copy it there again. Note: This results in two applications appearing in the report for this job.
Inheritance of settings
The "Copy applications" permission is inherited by all sub-tenants but can be customized for each individual sub-tenant.