With the interface to HR WORKS, you can easily transfer candidate data to HR WORKS. This is done automatically and is easy to set up.
Setting Up the Integration in HR WORKS
To use the interface, you need to set up API access in HR WORKS. Please log in to HR WORKS and navigate to the menu under Basics -> Integrations -> HR WORKS API, and click on "new key pair".
Access data will then be generated for you to use with softgarden.
In the input mask, provide a description and grant the necessary permissions:
To transmit candidate data to HR WORKS, softgarden needs write access for employees for "persons/onboarding". Select the "write access" checkbox in the marked line.
Additionally, read access to organizational units (OE) is required for setup.
Setting Up the Integration in softgarden
With the received access data, you can activate the integration in softgarden. Feel free to contact us via chat (weekdays between 09:00 and 18:00) or by email at [email protected]. If you want to use the integration in Softgarden, we will gladly enable this integration option for you.
Then visit the subsection Integrations in the advanced settings of the system.
In the now enabled "HR WORKS" section, you can enter your access data. When you click on Save, the entered data will be verified.
You can also set the default organizational unit (OE) used when transferring applications.
Functionality of the Interface
Once set up, your candidate's master data will automatically be exported to the Onboarding area in HR WORKS. The export occurs for every candidate who is moved to the "Hired" step.
Mapping of Exported Data
Field in softgarden | Field in HR WORKS |
Email Address | Private Email Address |
First Name | First Name |
Last Name | Last Name |
Gender | Gender |
Job Title | Job Title |
Hiring Date | Hiring Date |
Birthday | Birthday |
Address | Address |
Phone Number (mobile) | Phone Number |
Update:
We have updated HR WORKS export functions, and you can now export candidates' "attachments" via HR WORKS. This function has been available since March 4th.
In softgarden they are available under Attachments and in HR Works under Documents.