Softgarden provides two main types of reporting options through its Applicant Tracking System (ATS):
Dashboard Reports – Visual, interactive analytics available directly in the ATS
Snapshot Reports – Exportable raw data for custom analysis
Dashboard Reports
Located under the Reports section in the ATS, Dashboard Reports offer real-time visual insights into different areas of the recruitment process. These dashboards help users monitor and evaluate key recruitment KPIs easily.
Available Dashboards:
Recruiting Summary
Provides an overview of all recruitment activities and performance across the organization.Entrance Channel
Shows where applicants are coming from (e.g., job boards, career page, referrals).Application Action Report
Offers a detailed breakdown of applicant actions, including funnel views and engagement steps.Recruiting KPI
Displays in-depth metrics on key performance indicators (KPIs) such as time-to-hire, offer acceptance rate, and more.Applicants
Analyzes data related to candidates, including demographics, statuses, and job application trends.Referral Manager (Available only with the Referral Manager Add-On)
Shows data related to the usage and performance of the Referral Manager module.Headhunter Module / Agency Report (Available only with Agency Module)
Provides insights into activities from external recruitment partners, including:
Snapshot Reports (Raw Data Exports)
Snapshot Reports can be found in the final tab of the Reports section in the Softgarden ATS. They allow customers to export raw data from the system for external storage, reporting, and custom analysis. Supports download formats: XLSX, CSV, and JSON
These reports are particularly useful for customers who need to perform in-depth analysis outside of the ATS or integrate data into external BI tools or internal dashboards.
Available Snapshot Export:
Applicant Report
Offers applicant-related data, including personal details, application info, and communication history.Application Action Report
Includes data on user and system actions performed on applications (e.g., status changes, comments).Entrance Channel Report
Contains data on the channels through which applicants entered (e.g., job boards, referral links, direct applications).Headhunter Report (requires Agency Module)
Includes submissions and related data from external recruitment agencies.Interview Report
Offers details on interview scheduling, statuses, feedback, and outcomes.Pipeline Report
Contains data on candidates’ progression through the hiring stages.Question Library Report
Includes exported data on all library questions used in job postings, along with any predefined answers.Recruiting KPI Report
Offers recruitment performance metrics such as time-to-hire, number of interviews, and application conversions.Workflow Status History Report
Includes the full history of status changes applied to each candidate’s application.Referral Report (requires Referral Manager Module)
Contains data on candidate referrals submitted through the Referral Manager feature.Job Posting Versions Report
Offers version history data for each job posting, including content changes and update timestamps.Job Postings
Includes a list of all posted jobs along with relevant details such as title, location, and posting status.Requisition Status History
Contains status history for each requisition throughout its lifecycle.Requisitions Recruiters Report
Offers data on recruiter assignments for each requisition.
In simple terms
Report Type | Purpose | Format | Availability |
Dashboard Reports | Visual performance tracking & KPI analysis | In-app visuals | All ATS users (some add-ons only) |
Snapshot Reports | Raw data for custom analysis & export | XLSX, CSV, JSON | All ATS users |
🧰 Available Filters – Snapshot Report Exports
Before downloading the snapshot report, the following filters can be applied to customize the export:
Filter | Description |
Select Company | Displays data for the selected company. If no company is chosen, the report will default to the company associated with the logged-in user. |
Date Range | Each snapshot report/export uses a date range filter specific to its reporting logic. |
Include Subsidiaries | When enabled, the report includes data from all subsidiaries (if any) along with the selected or default company. |
Disregard Deleted Jobs | When selected, jobs that have been deleted from the system will be excluded from the export. |
Disregard Deleted Applications | When selected, applications that were deleted or permanently cleaned from the system will be excluded from the export. |
📄 Agency Report
The Agency Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed information on applications submitted by external recruitment agencies, including applicant and agent details.
✅ Primary Use Cases
Monitor performance and volume of agency-submitted candidates
Track candidate outcomes by agency and referrer
Audit application and referral status changes
Analyze agency contribution to hiring pipeline
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamps as the reference point.
Column Name | Description |
| Date when the job was created |
| Title of the job |
| Unique reference number for the job |
| Unique ID of the application |
| Name of the agency that submitted the candidate |
| First name of the applicant (null if the job is deleted) |
| Last name of the applicant (null if the job is deleted) |
| First name of the referring agent |
| Last name of the referring agent |
| Expected or actual start date of the candidate |
| Current status of the referral or application |
| Location where the job is based |
📄 Applicant Report
The Applicant Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report offers comprehensive applicant-level data for all submitted applications .
✅ Primary Use Cases
Track application volume by time period, job, or source
Analyze candidate demographics and diversity metrics
Monitor job-specific application trends and activity
Audit application data for regulatory compliance
Import raw data into internal dashboards or BI platforms
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamp as the reference.
Column Name | Description |
| Unique identifier for the application |
| Date when the application was submitted |
| Indicates whether the application is internal or external |
| Current workflow status group (e.g., New, In Progress, Hired, Rejected) |
| Job title to which the candidate applied |
| Unique system-generated ID for the job |
| Custom internal job reference entered manually |
| Job board or source where the job was posted |
| Category of the job (e.g., Sales, IT, Marketing) |
| Full name of the person responsible for the job (recruiter or hiring manager) |
| Visibility or target audience for the job posting |
| Company or organization name |
| Job location including city and address |
| Date when the application was created in the system |
| Proposed or confirmed start date for the role |
| Salutation of the applicant (e.g., Mr., Ms.) |
| Applicant's first name (excluded if job is deleted) |
| Applicant's last name (excluded if job is deleted) |
| Applicant's date of birth (format: dd-mm-yy) |
| Indicates if the applicant is registered as handicapped |
| Name of the school or institution attended |
| Degree earned or education level completed |
| Street address of the applicant |
| ZIP or postal code |
| Applicant’s city of residence |
| Reason selected when the application was rejected |
| Applicant’s email address |
| Tags or labels assigned to the application |
| Type of employment applied for (e.g., Full-time, Internship) |
| Custom source selected during manual application creation |
| Initial entry channel (e.g., job board, referral, direct link) |
| Public UUID of the application used in the application overview URL |
📄 Application Action Report
The Application Action Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed event-level data for application actions, capturing changes and updates made throughout the application lifecycle.
✅ Primary Use Cases
Monitor application event history and workflow changes
Track user actions such as status updates and comments
Analyze application progress and recruiter activity
Support audit and compliance requirements
Integrate event data into dashboards and BI tools
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamp as the reference.
Column Name | Description |
| Unique ID of the application |
| Date and time when the action occurred |
| Type of action or event recorded (e.g., status change, comment added) |
| Content or details related to the event (e.g., status name) |
| Title of the job associated with the application |
| Unique identifier number assigned to the job |
| Internal job reference information (text format) |
| Job board or source through which the application was submitted |
| Category or classification of the job posted |
| Full name of the recruiter or hiring manager responsible for the job |
| Name of the user (e.g., recruiter, hiring manager) who performed the action |
| Applicant’s first name (excluded if the job was deleted) |
| Applicant’s last name (excluded if the job was deleted) |
| Name of the company associated with the job posting |
| Location of the job (e.g., city, address) |
| Current status of the job posting (e.g., open, closed) |
| Current workflow status group of the application |
| Public UUID of the application; visible in the application overview page URL |
📄 Entrance Channel Report
The Entrance Channel Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report helps you analyze how candidates are entering your recruitment funnel by tracking the source of applications and the associated costs. It supports evaluating the performance of free, paid, and internal job channels.
✅ Primary Use Cases
Identify top-performing recruitment channels by application volume
Compare free vs. paid job posting efficiency
Track hiring outcomes by source
Audit historical usage of posting channels
Optimize recruitment budget by assessing paid channel ROI
Channel Cost Type Definitions
CostType Value | Definition |
FREE | Job postings published without any cost. These are typically organic listings or free channels. |
PAID | Job postings for which a payment was made. This term replaced the older value PURCHASED. |
PURCHASED | (Obsolete) Former label used for paid job postings. Still appears in older report data. |
MINE | Internal job postings handled directly by the company, often through owned or non-commercial channels. |
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamp as the reference.
Column Name | Description |
Date Range | Filters data based on the selected time range, using the application creation timestamp as the reference point. |
Channel | The source through which the application was submitted (e.g., job board). |
CostType | Indicates whether the channel was free or paid. |
Job | The title of the job. |
JobNumber | Unique identifier number assigned to the job. |
InternalReference | Internal job reference information (text format). |
JobCategory | The job's category or department (e.g., IT, HR, Sales). |
JobOwner | Full name of the person who owns or manages the job posting. |
Audience | Target audience for the role (e.g., Entry-level, Professional, Executive). |
Company | The name of the company posting the job. |
Location | Location where the job is based (can be a city, region, or remote). |
Applications | Total number of applications received for the job. |
InProgress | Number of applications currently in progress (e.g., being reviewed or interviewed). |
Hired | Total number of applicants hired for the job. |
Rejected | Total number of applicants who were rejected. |
📄 Interview Report
The Interview Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed insights into scheduled interviews, helping you understand candidate progression, interview volumes, and source effectiveness.
✅ Primary Use Cases
Analyze which channels lead to interviews
Monitor interview scheduling trends across weeks and months
Track recruiter or hiring manager activity
Measure time from application to interview
Support planning and optimization of interview operations
Column Definitions
Date Range: Filters data based on the selected time range, using the Interview Schedule timestamp/appointment created timestamp as the reference point.
Column Name | Description |
| Unique identifier for the application |
| Title of the job associated with the application |
| Unique identifier number assigned to the job |
| Internal job reference information (text format) |
| Category or department of the job (e.g., Engineering, Sales) |
| Full name of the person responsible for the job posting |
| Intended target group for the job (e.g., students, professionals) |
| Name of the company or business unit offering the job |
| Location where the job is based (city, region, or remote) |
| Date on which the interview was scheduled |
| Week number of the scheduled interview date |
| Month number of the scheduled interview date |
| Candidate’s first name (only shown if the job is not deleted) |
| Candidate’s last name (only shown if the job is not deleted) |
| Source channel through which the candidate applied (e.g., job board) |
| Username or login of the user who processed the application |
| Number of days between the application activation date and the interview date |
📄 Job Posting Report
The Job Posting Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report offers detailed insights into job postings, associated channels, statuses, and project timelines. It enables teams to monitor distribution strategies, optimize channel usage, and track the lifecycle of job postings.
✅ Primary Use Cases
Track job distribution across free and paid channels
Monitor posting performance by channel or cost type
Analyze job visibility across subsidiaries or business units
Support audit and compliance with posting history
Integrate posting data into BI platforms for deeper insights
Column Definitions
Date Range: Filters data based on the selected time range, using the job posting date as the reference point.
Column Name | Description |
| Name of the channel through which the job posting was made |
| Unique identifier for the channel used in the job posting |
| Indicates whether the channel is paid or free; defaults to |
| Title of the job associated with the posting |
| Unique identifier number assigned to the job |
| Internal job reference information (text format) |
| Category or classification of the job (e.g., department or function) |
| Full name of the person responsible for managing the job posting |
| Target candidate audience for the job posting (e.g., entry-level, experienced) |
| Name of the subsidiary or company posting the job |
| Geographic location of the job |
| Date when the job was posted or made available |
| Industry sector associated with the job posting |
| Date when the job posting is set to expire or close |
| Current status of the job posting ( |
| Date when the related recruitment project was created |
| Date when the recruitment project was archived or closed |
| Indicates whether the posting source is |
📄 Job Posting Version Report
The Job Posting Version Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed version-level information for job postings, capturing each iteration's lifecycle, updates, and status changes. It is useful for tracking publishing history, version control, and audit trails of job ads.
✅ Primary Use Cases
Track historical changes made to job postings
Monitor activation and deactivation timestamps of job versions
Analyze channel performance at the version level
Audit job content updates for compliance and QA
Integrate version-level data into BI tools for publishing analytics
Column Definitions
Date Range: Filters data based on the selected time range, using the job posting version creation timestamp as the reference point.
Column Name | Description |
| Unique identifier number assigned to the job |
| Title or name of the job posting |
| Unique identifier of the job posting |
| Unique identifier of a specific version of the job posting |
| Name of the channel through which the job version was posted |
| Current status of the job posting version (e.g., |
| Date when this job posting version was originally created |
| Date of the most recent update made to this version of the job posting |
| Timestamp indicating when this version was made live or published |
| Timestamp indicating when this version was disabled or unpublished |
📄 Pipeline Report
The Pipeline Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report offers detailed tracking of job posting performance and candidate pipeline stages, helping recruiters monitor job visibility, candidate progression, and hiring outcomes.
✅ Primary Use Cases
Analyze job posting views and click engagement
Track candidate progression through pipeline stages
Monitor hiring funnel effectiveness
Support recruitment analytics and reporting
Integrate pipeline data with internal dashboards or BI tools
Column Definitions
Date Range: The report uses multiple timestamps depending on the data type:
Job Posting Creation Date: Filters job postings created within the selected date range.
Job Creation Date: Applies to jobs posted without a formal posting (virtual postings).
Application Status Changes: Tracks applicant movements through stages (Interview, Offer, Hired, etc.).
Click and View Activity: Engagement metrics (clicks/views) filtered by the date range.
All filters include only data falling within the selected date range.
Column Name | Description |
| Unique identifier of the job posting |
| Name of the channel where the job was advertised (e.g., job board, internal site) |
| Unique identifier of the job posting channel |
| Indicates if the channel was FREE, PAID, MINE, or PURCHASED (historical) |
| Title of the job |
| Unique identifier number assigned to the job |
| Internal job reference information (text format) |
| Category or department the job belongs to |
| Full name of the person responsible for the job |
| Target applicant group (e.g., entry-level, experienced professionals) |
| Company name under which the job is posted |
| Geographical job location |
| Date the job was first published; returns NULL if timestamp invalid |
| Number of times the job posting was viewed |
| Number of clicks the job posting received |
| Number of applications currently in the "New" stage |
| Number of candidates shortlisted |
| Number of candidates moved to the interview stage |
| Number of candidates who received a job offer |
| Number of candidates moved to onboarding |
| Number of candidates hired from this posting |
| Number of candidates rejected during the process |
📄 Question Library Report
The Question Library Report is a downloadable export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report captures candidate responses to standardized library questions used in application forms. It includes metadata about the questions, applicant responses, and pre-qualification scoring—offering insights into structured screening processes.
✅ Primary Use Cases
Analyze responses to pre-defined library questions
Review candidate answers for pre-qualification filtering
Audit question usage and structure across jobs
Track question effectiveness and scoring trends
Support compliance with structured application formats
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamp as the reference.
Column Name | Description |
| Title of the job the candidate applied for |
| Unique identifier number assigned to the job |
| Name of the company associated with the job |
| Full name of the applicant; blank if the job is deleted |
| Unique identifier for the application |
| The question |
| Type of question answered (e.g., text, yes/no, catalog) |
| Indicates if the question is used for pre-qualification filtering |
| Candidate’s response, either value or free text |
| Preference or score assigned to the answer |
| Full name of the user who created/modified the question |
| Email address of the user associated with the question |
| Shows if the question is deleted ( |
| Language in which the question was displayed |
| Date when the application was created or submitted |
📄 Recruiting KPI Report
The Recruiting KPI Report is a downloadable export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report helps recruiters and HR teams measure key performance indicators (KPIs) throughout the hiring process, such as time-to-hire, time-to-interview, and time-to-closure.
✅ Primary Use Cases
Measure recruitment efficiency and speed
Track pipeline movement and bottlenecks
Identify jobs with long time-to-hire cycles
Benchmark KPIs across departments or job types
Improve recruitment planning and forecasting
Column Definitions
Date Range: Filters data based on the selected time range, using the application status actions timestamps as the reference point.
Column Name | Description |
| Title of the job posting |
| Unique identifier number assigned to the job |
| Internal reference code related to the job |
| Category or classification of the job (e.g., department or role type) |
| Full name of the person responsible for the job posting |
| Target audience for the job posting (e.g., internal, external) |
| Name of the company or subsidiary posting the job |
| Geographic location where the job is based |
| Days from status |
| Days from status |
| Days between the project start and end dates for the related job posting |
📄 Referral Report
The Referral Report is a downloadable raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed data on candidate referrals, including referral sources and applicant information.
✅ Primary Use Cases
Track and analyze referral sources and volumes
Monitor referral candidate statuses and outcomes
Manage referral bonus information
Support audit and compliance on referral processes
Column Definitions
Date Range: Filters data based on the selected time range, using the application creation timestamps as the reference point.
Column Name | Description |
| Unique identifier for the referral |
| Date the job was created |
| Name/title of the job |
| Unique identifier number assigned to the job |
| Unique identifier for the application |
| Name of the company |
| Indicates if the referral is anonymous |
| Applicant’s first name (null if job deleted) |
| Applicant’s last name (null if job deleted) |
| First name of the referrer |
| Last name of the referrer |
| Applicant’s starting date |
| Current workflow status of the referral |
| Referral bonus information |
| Geographical location of the job |
📄 Requisition Report
The Requisition Report is a raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides basic details about requisitions created within the system, supporting visibility into request and approval activity across companies and users.
✅ Primary Use Cases
Track requisition creation activity across teams or departments
Identify ownership and request patterns
Support compliance audits or requisition lifecycle reporting
Integrate with requisition approval workflows or dashboards
Column Definitions
Date Range: Filters data based on the selected time range, using the requisition creation timestamps as the reference point.
Column Name | Description |
| Unique public identifier for the requisition |
| Title or name of the requisition |
| Timestamp when the requisition was created |
| Name of the company associated with the requisition (child company name) |
| First name of the user associated with the requisition (typically the owner) |
| Last name of the user associated with the requisition |
📄 Requisition Status Report
The Requisition Status Report is a raw data export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report provides detailed insights into the approval workflow of requisitions, including individual approval steps, statuses, comments, and approvers. It is intended to help HR and recruiting teams track requisition progress and approval timelines.
✅ Primary Use Cases
Monitor the status of requisition approval workflows
Audit approval step history, timestamps, and responsible users
Identify bottlenecks or delays in the approval process
Integrate approval tracking data into dashboards or reports
Column Definitions
Date Range: Filters data based on the selected time range, using the requisition creation timestamps as the reference point.
Column Name | Description |
| Unique identifier of the requisition (public id) |
| Title or name of the requisition |
| Title of the job associated with the requisition |
| Unique identifier number assigned to the job |
| Location where the job is based |
| Name of the company (child company) |
| Full name of the person who created the requisition |
| Timestamp when the requisition was created |
| Current step in the approval workflow |
| Status of the approval step (e.g., open, closed, confirmed) |
| Comment provided during the approval step |
| Full name of the person responsible for approving that step |
| Timestamp when the current step was created |
| Timestamp when the step was last updated |
📄 Workflow Status History Report
The Workflow Status History Report is a downloadable export available in the Snapshot Reports section of the Softgarden Applicant Tracking System (ATS).
This report captures a detailed history of status transitions for each application, enabling visibility into how and when candidates moved through different workflow stages.
✅ Primary Use Cases
Analyze candidate progression across workflow stages
Track timeline of status changes for audit or compliance
Identify bottlenecks in hiring stages
Support reporting on time-in-stage metrics
Column Definitions
Date Range: Filters data based on the selected time range, using the application status history timestamps as the reference point.
Column Name | Description |
| Unique identifier for the application |
| Title of the job the application is associated with |
| Unique reference number for the job |
| Internal identifier/reference used for the job |
| Job classification or type, resolved from catalog values |
| Full name of the person responsible for the job |
| Name of the job board or platform where the job was posted |
| First channel through which the application entered |
| Intended target group or audience for the job |
| Company name to which the job belongs |
| Location of the job |
| Tags assigned to the application or job |
| Current application status at the given timestamp |
| Applicant's first name (hidden if job is deleted) |
| Applicant's last name (hidden if job is deleted) |
| Time the application reached the current status |
| Expected or actual start date of the applicant |
| ID of the application if it was cloned or derived from another |
| Public-facing ID of the application |